Convert Excel to Access Database
Use this simple method to learn how to create Access database from Excel spreadsheet.
Programmers convert Excel to Access database for easy maintenance, minimize the load or as a database backup. This article is going to explain how to import Excel into Access without using any ADODB or connection string. This method is going to very simple.
Instead of creating a connection string and mapping to it in SQL query every time, we are going to just do an Export in single step by using the Microsoft Access Object Library. The process explained in this article will work better in Office 2007 and above.
How to Import Excel into Access Database?
Before using the Macro code, let’s see how import Excel into Access is done manually. We need a source file (Excel) and a target destination file (MDB). Assume there is a table as in below format in an Excel sheet. To convert this Excel to Access database, create a new MDB file.
- Open the MDB file & Choose “External Data” from Menu.
- Choose “Excel” from the list of sources (Access, Excel, Text, XML etc) Import Tab.
- Enter Excel file path in ‘File Name’ field in the Pop up window.
- Choose ‘Import to new Table’ or ‘Append’ or ‘Link’ as per your requirement.
- Click next, proceed with few more windows to choose the Sheet or view that has data.
- click Finish to complete importing Excel data to Access.
Now, the data from Excel will be imported to the current mdb database. Access will also ask confirmation whether you want to store the import steps, so that it will be easy to repeat the same steps in just one click.
VBA to Export Excel to Access Database
To create Access database from Excel spreadsheet, Press Alt + F11 to view the VB Editor in Excel. Copy paste the below code, change the MDB File path and Table name as per your need.
- Include “Microsoft Access Object Library” from Tools -> References.
- Press F5 to execute this code and export data.
Option Explicit 'This Code is downloaded from Officetricks.com Public Sub Export_Excel_To_Access_MDB() Dim oDB As New Access.Application 'Create Object to Link to the Access Databse oDB.OpenCurrentDatabase "C:\OfficeTricks\Excel_To_Access.accdb", False 'Import data from Excel Spreadsheet to Access Database oDB.DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel12, "ExcelToAccess", ThisWorkbook.FullName, True 'Import only specific data range from Excel to Access oDB.DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel12, "ExcelToAccess", ThisWorkbook.FullName, True, "Sheet1$A1:E3" 'Export Data from Access to a Text File oDB.DoCmd.TransferText acExportDelim, TableName:="ExcelToAccess", Filename:=ThisWorkbook.Path & "\ExportText.txt" 'Close Access Application and quit oDB.CloseCurrentDatabase oDB.Quit Set oDB = Nothing 'Process Completed MsgBox "Data Exported to Access DB" End Sub
The above code also explains how to (1) Export particular range from Excel to Access and (2) Export data from Access database to a Text file.
This page only explains about how to do a plain data transfer (i.,e directly convert Excel to Access). It does not include the explanations about how to build a SWL query, to insert, alter, and inquire data from Access. To do those processes, we have to make use of other options present in DoCmd collection of Access Application Object.